• Director of Business and Finance

    Location US-WV-Morgantown
    Job ID
    2018-2189
    # Positions
    1
    Category
    Directors
  • Overview

    CENTERS is a management company that specializes in campus recreation. We partner with universities to manage their departments, facilities, finances, and deliver exceptional customer service. Since 1998, Centers remains the first and only mission centric organization committed to student development and departmental excellence on behalf of its clients. Centers is currently operating campus recreation centers at ten site locations within the United States.

     

    Mylan Park owns, programs, leases, and manages nearly 400 acres of mixed use recreation, social, health, and wellness facilities.  The Director of Business and Finance will be responsible for overseeing a high-functioning area of the department to include all aspects of business, finance, and membership for the diverse portfolio of park facilities.  The Director works closely with staff and vendors to provide critical coordination, communication and information for the effective and efficient operations of all business and financial functions of the department.  Responsibilities include providing complex accounting, administrative, human resource, reporting, budgeting, purchasing, cash handling and clerical assistance for the administration of the park and to CENTERS, LLC.  The Director applies the CENTERS Essential Attitudes for High Performance as the standard for leading a team of professional and part-time employees.

    Responsibilities

    Essential Responsibilities:

    [To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily.  Other essential and non-essential responsibilities and projects may be assigned.]

     

    Fiscal Accountability:

    • Monitor and administer the parks budget and company bank accounts. Ensure that all expense and revenue transactions are reflected correctly in the records of both CENTERS corporate and the park.
    • Responsible for the preparation, forecasting and monitoring of income and expense budgets as it relates to areas of responsibility.
    • Assist in producing accurate monthly, quarterly and annual reports on a timely basis. Implement and utilize accounting software system for budget monitoring and reporting.
    • Coordinate account management with CENTERS corporate team and site department; act as liaison with internal and independent auditors.
    • Reviews and monitors adjustments made to accounts, ledgers, or journals; determines accuracy and validity of accounting documents and transactions.
    • Assists the General Manager in maintaining and monitoring department budget; completes and processes various financial documents; records expenditures; monitors spending; researches and reconciles discrepancies; assists in budget and cost projecting; develops accounting systems and procedures.
    • Prepares and types financial documents for disbursement and receipt of funds (e.g., payment requisitions), performs calculations, routes for appropriate signatures.
    • Coordinate and monitor department purchasing and payments. Orders supplies and equipment; contacts vendors and suppliers to obtain price and shipment information.
    • Process and organize all procurements through proper channels (though Centers corporate office) and maintain proper documentation – W-9, PO, invoices, etc.
    • Manage inventory of all capital assets including original FF&E and other acquired equipment.
       

    Recruitment/Staff Development:

    • Lead a dynamic and comprehensive team to meet the business and financial needs of Mylan Park and its stakeholders
    • Hire, train, supervise, evaluate and provide direction for one full-time professional position, an office manager, and a variety of customer service part time staff.
    • Create, encourage and support professional development opportunities for the team, including professional association involvement, training programs and mentoring.
    • Serve as the Human Resources liaison between park and CENTERS corporate office to ensure all policies and procedures are implemented.
    • Responsible for the supervision of part-time employees within scope of facility areas.
    • Evaluate performance and facility effectiveness through regular assessment.
    • Responsible for ensuring areas of responsibility stay in line with current trends.
    • Responsible for supervision, training and mentoring subordinate staff.
    • Oversee policies and procedures development for all areas of responsibility.

    Membership Recruitment, Billing, and Retention:

    • Develop and execute the department’s annual membership plan.
    • Responsible for the forecasting and monitoring of membership sales & retention to ensure that all membership goals are met.
    • Oversee all set-up, use, and reporting of Spectrum Member Management software as it relates to memberships, billing and accounts receivable.    

    Strategic Accountability:

    Create an environment that inspires innovation, entrepreneurialism, and high levels of client and customer service.
    Develops and maintains positive relationships with co-workers, volunteers, vendors, stakeholders, customers, and client.
     

    Other Responsibilities:

    • Evening/Weekend work responsibility as required.
    • Attend Mylan Park Foundation board meetings as required.
    • Is available on-call for facilities related emergencies.

    Qualifications

    Minimum Requirements:

    [The requirements listed below are representative of the minimum education and/or hands-on experience necessary to perform each essential responsibility.]

    • Bachelor’s degree in Accounting, Finance, Business Management or related degree; Master’s in Business Administration preferred.
      At least five (5) years of progressive responsibly in relevant accounting, bookkeeping or academic setting.
    • Working knowledge of Generally Accepted Accounting Principles.
    • Human resource management experience.
    • Experience working in a collegiate/community recreation environment, strong communication and presentation skills.
    • Knowledge of standard practices and demonstrated experience in recreational sports.
    • Leadership and supervisory abilities.
    • Ability to work as part of, and lead a team that collaborates effectively with colleagues.
      Entrepreneurial spirit and enthusiasm.
    • Analytical skills to: identify problems, assess alternatives, and render consistent, logical decisions.
    • Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyle choices.
    • Current American Red Cross CPR/AED/FA certification (or willing to obtain).
       

    Competencies:

    [The competencies listed below are representative of the knowledge, skills, and/or abilities required to perform each essential function.]

     

    Technical Competencies:

    • Some knowledge of HR theories and best practices in recruitment and staff development.
    • Basic accounting knowledge; capability of understanding budgets.
    • Proficiency with Microsoft Office.

    Professional Competencies:

    • Adaptability, analytical & critical thinking, initiative & motivation, planning & project management, decision making & judgment, business acumen, customer service, teamwork, diversity awareness, interpersonal relationships, communication, integrity, leadership, long-term focus, organizational learning & change management.

    Human Relations:

    Internal contacts include staff at all levels. External contacts include external customers and vendors. Contact involves troubleshooting, informing, exchanging information, negotiating, making recommendations, and giving information or instructions.

    Work Environment and Physical Demands

    Work Environment and Physical Demands

    [The demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please indicate below where reasonable accommodation may be needed.) 

     

    Work Environment:

    • Office, aquatic, and outdoor environment.
    • Moderate to loud noise.
    • Occasional regional and national travel.

    Physical Demands:

    • Sitting at desk or table for at least 50% of the work day.
    • Standing or walking for at least 50% of the work day.
    • Occasional heavy lifting.
    • Repetitive wrist, hand, or finger movement (while operating computer equipment).
    • Eye-hand coordination (keyboard typing).
    • Hearing and talking.

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