Business Manager & Student Employment

Location US-IL-Palatine
Job ID
2018-2091
# Positions
1
Category
Assistant Directors

Overview

CENTERS is a management company that specializes in campus recreation. We partner with universities to manage their departments, facilities, finances, and deliver exceptional customer service. Since 1998, Centers remains the first and only mission centric organization committed to student development and departmental excellence on behalf of its clients. Centers is currently operating campus recreation centers at ten universities/colleges within the United States.

 

The Business Manager & Student Employment is responsible for the effective and efficient operations of all business, financial and personnel functions of the department including student employment.  Responsibilities include providing complex accounting, administrative, human resource, reporting, budgeting, purchasing, cash handling and clerical assistance for the administration of the department and to CENTERS, LLC.

Responsibilities

Core Responsibilities:

  • Monitor and administer the department’s budget and company bank accounts as well as ensure that all expense and revenue transactions are reflected correctly in the records of both CENTERS, LLC and the site department
  • Produce accurate monthly, quarterly and annual reports on a timely basis 
  • Implement and utilize accounting software system for budget monitoring and reporting
  • Coordinate account management with CENTERS, LLC and site department; act as liaison with internal and independent auditors
  • Reviews and monitors adjustments made to accounts, ledgers, or journals; determines accuracy and validity of accounting documents and transactions
  • Assists the Director in maintaining and monitoring department budget; completes and processes various financial documents; records expenditures; monitors spending; researches and reconciles discrepancies; assists in budget and cost projecting; develops accounting systems and procedures
  • Prepares and types financial documents for disbursement and receipt of funds (e.g., payment requisitions), performs calculations, routes for appropriate signatures
  • Coordinate and monitor department purchasing and payments as well as order supplies and equipment; contacts vendors and suppliers to obtain price and shipment information
  • Process and organize all procurements through proper channels (though the University system and through Centers corporate office) and maintain proper documentation – W-9, PO, invoices, etc.
  • Serve as the Human Resources liaison between site department and CENTERS, LLC to ensure all policies and procedures are implemented

Administrative Responsibilities: 

  • Responsible for the preparation, forecasting and monitoring of income and expense budgets as it relates to areas of responsibility
  • Responsible for the supervision of part-time employees within scope of facility areas
  • Evaluate performance and facility effectiveness through regular assessment
  • Responsible for ensuring areas of responsibility stay in line with current trends
  • Responsible for supervision, training and mentoring subordinate staff
  • Oversee policies and procedures development for all areas of responsibility
  • Manage budget, strategic planning, and assessment as it pertains to the facilities area
  • Prepare regular written communication such as monthly and annual reports, financial and participation reports and equipment inventory reports

Site Specific Responsibilities:

  • Assist Member Services with database management, Pro Shop and lockers

Qualifications

Minimum Requirements:

[The requirements listed below are representative of the minimum education and/or hands-on experience necessary to perform each essential responsibility.]

  • Bachelor’s degree in Accounting, Finance, Business Management or related degree; Master’s in Business Administration preferred
  • At least two years of progressive responsibly in relevant accounting, bookkeeping or academic setting
  • Working knowledge of Generally Accepted Accounting Principles
  • Human resource management experience preferred
  • Experience working in a collegiate/community recreation environment, strong communication and presentation skills
  • Knowledge of standard practices and demonstrated experience in recreational sports
  • Leadership and supervisory abilities
  • Ability to work as part of, and lead a team that collaborates effectively with colleagues
  • Entrepreneurial spirit and enthusiasm
  • Analytical skills to: identify problems, assess alternatives, and render consistent, logical decisions
  • Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyle choices
  • Current American Red Cross CPR/AED/FA certification (or willing to obtain)
  • Competencies:
  • Technical Competencies
  • Some knowledge of HR theories and best practices in recruitment and staff development
  • Basic accounting knowledge; capability of understanding budgets
  • Proficiency with Microsoft Office

Professional Competencies

  • Adaptability, analytical & critical thinking, initiative & motivation, planning & project management, decision making & judgment, business acumen, customer service, teamwork, diversity awareness, interpersonal relationships, communication, integrity, leadership, long-term focus, organizational learning & change management

Human Relations:
Internal contacts include staff at all levels. External contacts include external customers and vendors. Contact involves troubleshooting, informing, exchanging information, negotiating, making recommendations, and giving information or instructions.

 

Work Environment and Physical Demands

Work Environment and Physical Demands:

 

Work Environment

  • Office environment/ pool environment
  • Non-smoking environment 
  • Moderate to loud noise
  • Local, regional and national travel as required
  • Evening or weekend work as required        
  •        

Physical Demands

  • Sitting at desk or table for at least 70% of the work day
  • Walking or working with natatorium facilities 30% of the work day
  • Repetitive wrist, hand, or finger movement (while operating computer equipment)
  • Occasional bending, stooping
  • Eye-hand coordination (keyboard typing)
  • Hearing and talking

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